address: hamilton, new jersey
contract to hire
warehouse administrative assistant
compensation: $22.00 per hour
position overview
the warehouse administrative assistant serves as a critical support function within our warehouse operations, managing information flow, documentation, and interdepartmental communications. this role requires a detail-oriented professional who will coordinate shipments, maintain comprehensive records, and serve as a liaison between warehouse management, vendors, customers, and logistics teams. the successful candidate must demonstrate strong organizational capabilities, exceptional attention to detail, and proficiency in microsoft office suite and warehouse management systems.
key responsibilities administrative operations
- maintain and oversee billing logs and labor hour reporting systems
- process and record all purchase transactions to ensure compliance with monthly budget requirements
- generate purchase orders and coordinate payment follow-up with the purchasing department
- prepare regular reports on inventory levels, warehouse metrics, and operational performance
- manage monthly billing processes and vendor onboarding procedures
customer relations & communication
- serve as primary point of contact for customer inquiries regarding inventory status, shipments, and product availability
- provide timely and accurate information to customers and external stakeholders
- assist customers with shipment tracking and resolve transit-related issues upon arrival at the hub
- investigate and resolve discrepancies, order errors, and service quality issues
- maintain direct communication channels with vendors to address operational concerns
coordination & reporting
- facilitate daily morning meeting presentations
- coordinate monthly safety meetings and ensure compliance documentation
- maintain ongoing communication with temporary staffing and security agencies regarding daily operations and incident reporting
- prepare daily attendance reports and escalate personnel issues to supervisors
- provide direct operational updates to site management regarding production needs and operational challenges
support functions
- monitor warehouse staff performance and equipment functionality
- oversee security and administrative functions within the warehouse facility
- assist with production activities as operational needs require
- support training initiatives for new and existing employees
- perform additional duties as assigned based on evolving operational requirements
qualifications and requirements must be able to pass e-verification education & experience
- high school diploma or equivalent work experience
- minimum of 2 years of experience in warehouse operations, logistics, or related administrative role
technical skills
- proficiency in microsoft office suite (excel, powerpoint, word)
- experience with warehouse management systems preferred
- strong data entry and record-keeping capabilities
language requirements
- fluency in english and chinese (written and verbal)
core competencies
- excellent verbal and written communication skills
- strong organizational and multitasking abilities
- detail-oriented with high degree of accuracy
- ability to work effectively in a fast-paced warehouse environment
- problem-solving skills and customer service orientation
- ability to work collaboratively across multiple departments and external partners
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