kansas state university chief of staff to the provost and executive vice president academic career & executive search is pleased to assist kansas state university (k-state) in its search for chief of staff to the provost and executive vice president. for full consideration, please apply by september 5, 2025. with year over year enrollment growth, record-high research expenditures, a dynamic new leadership team, and a renewed focus on institutional collaboration, this position offers an exceptional opportunity for a strategic leader to influence the academic enterprise at scale. under the bold vision of its next-gen k-state strategic plan, the university is advancing its role as a next-generation land-grant university prioritizing student success, research impact, academic innovation and community engagement.
the chief of staff to the provost and executive vice president (cos) will play a pivotal role in this effort, working closely with the provost to drive progress on university priorities in a rapidly changing higher education environment. the cos will serve as a key integrator bringing together complex initiatives, ensuring operational alignment, and functioning as both a strategic partner and a detail-oriented executor. this high-profile role spans the university and requires exceptional relationship-building skills, the ability to navigate complex interpersonal dynamics, and the capacity to quickly earn trust in a close-knit, high-touch environment. the chief of staff will collaborate with the president; university strategy officer; executive vice president for executive affairs, university engagement and partnerships, and chief of staff to the president; deans, vice and associate provosts; and members of the president's cabinet and their senior teams to coordinate and advance key cross-campus initiatives.
the ideal candidate is highly organized and detail-oriented, with a proven ability to drive complex projects to completion. they bring strong collaboration, the ability to cultivate productive partnerships, as well as the political acumen to navigate a university environment and influence stakeholders across the institution.
reporting to the provost and executive vice president, the chief of staff serves as a senior leader in the office of the provost and a key strategic liaison to the broader k-state community. the cos leads, coordinates, and supports complex and confidential institutional projects aligned with the university's mission and academic priorities, while navigating the nuances of shared governance, faculty engagement, and academic culture. this role builds and maintains strong relationships across k-state's campuses, colleges, and units while partnering closely with university leaders to drive the effective planning, implementation, and communication of strategic initiatives. the cos also represents the provost as needed in high-level discussions, on university committees, and in managing issues or concerns on the provost's behalf.
in addition to overseeing the operations and communications of the provost's office, this position plays a central role in institutional policy development, project management, and institutional planning. the position works closely with the provost to manage agendas and follow-up for the deans council and the provost executive team, ensuring alignment across academic and administrative leadership.
key responsibilities leadership and management of institutional special projects and strategic initiatives (35%) - lead, manage, facilitate, or coordinate a variety of complex high-impact university strategic projects and change initiatives on behalf of the provost, particularly those related to achievement of next-gen k-state strategic priorities and the academic enterprise.
- provide oversight and coordination of strategic planning and project management and prioritization for the office of the provost and its departments.
- ensure the alignment of the office of the provost and related institutional projects with university's mission, goals, and objectives.
- oversee and coordinate the delivery of the university's portfolio of strategic projects involving the academic enterprise, collaborating closely with the university strategy officer and the office of the president.
- coordinate organizational design and operational improvement activities for the provost's office and units reporting to the office of the provost.
- serve on university search committees for key leadership positions representing the office of the provost.
- provide strategic guidance, counsel, coordination, and support to units reporting to the office of the provost and related key projects, plans, or initiatives.
- provide guidance, coordination and support for the university's strategic enrollment management (sem) planning and reporting activities, including representing the provost in strategic discussions, committees, or ad-hoc working groups related to sem.
- provide expert advice, guidance, counsel, coordination, and support as requested for other institutional priorities or initiatives, particularly in the areas of strategic planning, policy development, sem, human resources, organizational structures, and budget alignment.
executive-level advisor to the provost (25%) - serve as a senior advisor to the provost, providing strategic thinking, issues and change management consultation, in-depth analysis, and research, and recommendations on policies, procedures, and other issues or concerns related to the office of the provost.
- serve as the senior expert in the office of the provost in one or more of the following areas: strategic planning and performance reporting, organizational analysis, policy analysis and development, project management, change management, and institutional communications and engagement.
- coordinate or support the development, implementation, and communication of university policies and procedures.
- plan and facilitate meaningful retreats and meetings with strategic agendas for the provost, deans council and provost executive team designed to advance institutional and academic priorities.
executive-level communications (25%) - facilitate effective communication and collaboration between the office of the provost and other university departments and stakeholders.
- represent and make presentations on behalf of the provost and the university related to assigned strategic initiatives.
administrative oversight (10%) - provides oversight of the operations of the provost's office, collaborating with the provost's executive assistant and office staff to ensure effective processes and systems in place for managing the work of the office, optimizing the provost's time and timely flow of information to and from the office of the provost.
university engagement and coordination (5%) - establish excellent working relationships with key stakeholders, including vice and associate provosts, deans, deans' offices, the president's office, vice presidents, and other key university leadership offices.
- collaborate with university leaders, faculty, staff, students, affiliated organizations, community leaders, and other external stakeholders and partners.
- represent the office of the provost as needed to university leadership and community as needed.
- collaborate with the ksu foundation to coordinate alignment of development activities involving the office of the provost and related academic and non-academic units.
minimum qualifications - master's degree.
- 7-10+ years of related strategic and management experience.
- demonstrated emotional intelligence and the ability to use diplomacy and sensitivity in working with a diverse and broad range of constituents and relate effectively to individuals throughout all levels of an organization and its stakeholders.
- proven leadership, strategic planning, and project management skills with an exceptional ability to analyze, plan, coordinate, articulate, and execute complex projects and initiatives.
- master collaborator and relationship builder with strong interpersonal skills and the ability to engage others and work with coalitions of faculty, staff, students, university leaders and others across a diverse university community to achieve results.
- outstanding organizational, problem-solving, management, and decision-making skills.
- excellent oral and written communication skills with a demonstrated ability to articulate matters of complexity and nuance to multiple and varied audiences in both planned and extemporaneous situations.
- exceptional critical thinking, judgment, and decision-making skills, including the ability to weigh short and long-term costs/risks and benefits of a potential action.
- advanced knowledge and understanding of the principles, practices, methods, and techniques of planning, forecasting, budgeting, and critical thinking in the analysis/assessment of projects and initiatives.
- able to effectively lead, coordinate, manage and motivate diverse, high-performing teams.
- deep understanding of and passion for the role of public higher education and of land-grant institutions.
- demonstrated ability to exercise judgment, discretion, and sensitivity to confidentiality.
- proven ability to initiate, lead, and facilitate change, be adaptable with changing conditions, and comfortable with the ambiguity that accompanies a large public university.
preferred qualifications . click apply for full job details
