Job Overview

we're hiring a champion executive assistant who knows real estate inside and out.

are you detail-obsessed, naturally kind, and calm under pressure?

do you love making things run smoothly behind the scenes so clients feel supported and the business thrives?

do you know the california residential real estate transaction process like the back of your hand - from listing agreements to closing timelines - and take pride in doing things right the first time?

if so, we want to meet you.

please note: this is an in-person, full-time role based in the south bay (hermosa beach, ca). remote applicants will not be considered. standard hours are monday-friday, with limited weekend availability needed for open house follow-up and client communication.

why this role is special:

you won't be stuck behind a desk wondering if your work matters - you'll be a key player in one of the most successful boutique teams in california. you'll have autonomy, input, and real responsibility. you'll serve high-end clients, grow with us, and work directly with a high-performing broker who expects the best - and treats his team with respect.

if you're grounded, humble, and detail-driven - but also warm, trustworthy, and reliable - this is your chance to step into a role that truly matters.

how to apply:

submit your resume and a short message explaining why you're a great fit. bonus if you've supported a real estate team before.

$80,000 - $100,000 yearly

what you'll be responsible for:

transaction coordination

• manage all files from contract to close
• prepare offers, counteroffers, disclosures, listing agreements, etc.
• ensure timelines, contingencies, and compliance are met
• maintain complete, accurate files with zero missed details

client service excellence

• communicate proactively with clients, giving consistent updates
• gather and relay open house feedback and showing reports
• be clients' point-of-contact to ensure they feel seen, supported, and guided

listing & offer management

• coordinate listing prep and paperwork
• build spreadsheets to organize and summarize multiple offers
• support the team in presenting clean, clear information to sellers

operational support

• check and manage email inboxes
• reply to clients on the agent's behalf when appropriate
• execute special projects and tasks with precision and no hand-holding

team integration

• work in lockstep with our marketing manager (who works remotely)
• ensure operational systems are maintained and followed
• be the on-the-ground eyes and ears of the team

what you bring to the table:

• deep understanding of california residential real estate forms and contracts
• experience as a tc, executive assistant, listing manager, or ops manager
• impeccable attention to detail - you don't let anything slip through the cracks
• strong writing and communication skills
• exceptional emotional intelligence, patience, and people skills
• the ability to take direction, follow through, and finish strong
• a humble, kind, service-first mindset - no egos or drama here
• tech-savvy and able to pick up new systems quickly
• located in or near the south bay and available for full-time, in-person work (required)

what you don't need:

• a real estate license (though it's a plus)
• a marketing background (we've got that covered)
• aspirations to be an agent - this is a high-level support role

we're the klapper group, a top-producing real estate team led by one of the most successful brokers in the south bay. we sell 50-60 homes a year, primarily in manhattan beach, hermosa beach, and surrounding luxury markets, with an average price point north of $2 million.

compensation details: 00 yearly salary

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