position summary the hr coordinator oversees and executes all hr practices and objectives, supporting high-performance cultures that emphasize empowerment, safety, accountability, and alignment with company values. this individual plays a pivotal role in recruitment, benefits administration, compliance, and daily hr operations. the ideal candidate will be proactive, resourceful, detail-oriented, and effective in managing both administrative responsibilities and strategic hr initiatives.
recruiting & staffing:
- manage all job postings, candidate screening, and group interview coordination
- reach out to candidates to schedule initial interviews and assessments
- conduct initial interviews for all management candidates and assess culture fit and qualifications
- provide clear feedback to upper management on candidate suitability and next steps
- confirm manager interviews and hiring following group interview sessions
onboarding & new hire management:
- issue offer letters and initiate background checks
- complete onboarding sessions, including i-9 and benefits intro
- manage benefit eligibility tracking, reminders, and data
- maintain onboarding documents
payroll & timesheet management:
- facilitate and track all pay changes to ensure timely and accurate implementation
- manage and update all job title changes
- post hr notices for the company
- monitor and approve/deny daily timesheet edits; manage ot notifications
- adjust employee hours and classifications (ft/pt) based on trends and aca tracking
employee relations & discipline:
- partner with managers on terminations
- review, finalize, and file disciplinary actions
- conduct investigations
benefit administration:
- manage 401(k) and health benefit communications and follow-ups
- send eligibility notices and facilitate benefit counseling meetings
- maintain accurate records
hr operations & compliance:
- maintain hris updates, personnel files, and compliance documents
- ensure company policies align with federal, state, and local regulations
- complete verification of employment forms from multiple sources
- track and oversee fmla, ada, loa, and benefit enrollment timelines
- manage unemployment claims, including submission of separation documentation
- oversee workers' compensation claims, including incident reporting, communication with insurance carriers, and employee follow-up
qualifications - bachelor's degree in hr or equivalent experience
- minimum 3 years of hr experience
- excellent multitasking, problem-solving, and communication skills
- strong understanding of compliance, confidentiality, and hr best practices
- experience with paylocity and hris platforms preferred
physical & environmental demands - ability to sit and work at a desk for extended periods
- communicate clearly in writing and verbally
work environment - combination of open office and private office settings
- moderate to high noise level based on foot traffic
- must follow safety protocols and infection control procedures
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