Job Overview

under the direction of the human resources analyst, performs technical and highly detailed work in support of the personnel and payroll function; maintains records, prepares reports and performs related administrative and clerical duties in support of the district's finance and administration department; performs related work as required. successful performance requires well-developed office support skills in addition to a knowledge of payroll, benefits administration and related personnel support activities.

receive general supervision from human resources analyst. may receive direction from the finance and administration manager. exercises no supervision of staff.

the following duties are typical for this classification. incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. assists in the recruitment process including selection of qualified candidates, preparation of advertisements and recruitment job flyers, examination schedules and coordination or written examinations; coordinate oral board panel rates for selection panels; assist with proctoring examinations.
2. notify candidates at all steps in the selection process, as assigned; schedule pre-placement physical examinations and prepare required paperwork.
3. conduct and coordinate employee orientations for new hired employees and answer questions regarding benefits, open enrollment and other information.
4. process and track new benefit enrollments and changes into relative databases.
5. perform administrative work related to employee benefits programs that include retirement, disability, health, life, dental, vision, employee assistance program (eap) and workers' compensation; verifies eligibility for special benefit requests including the consolidated omnibus budget reconciliation act (cobra). prepare and send correspondence to individual employees regarding benefit eligibility and limitations.
6. respond to employee and retiree questions and complaints and work with medical insurance providers to resolve problems.
7. prepare leave of absence paperwork and track the family and medical leave act (fmla), pregnancy disability leave (pdl) and california family rights act (cfra) time off in coordination with workers' compensation, short-term and long-term disability claims.
8. support compensation reports in a timely manner; acts as liaison with workers' compensation carrier; assists employees and supervisors with workers' compensation related questions, paperwork and procedures. assist with generating and mailing liability insurance, property insurance or other insurance related letters and notices.
9. process personnel action forms and payroll changes involving employee transactions such as new hire additions, step increases, promotions, inventive pay, transfers, terminations, resignation, promotions and retirements. ensure changes are in accordance with bargaining unity agreements and personnel policies. work with payroll staff in resolving any inquiries regarding compensation and pay.
10. track timing of employees' performance appraisals and coordinate completion with department managers and supervisors.
11. review payroll, payroll reports such as benefits, state and federal reporting. provide back-up for payroll duties and office support to department staff.
12. participate in special projects including raining programs, engagement committees, open enrollment and other related projects and events; implement programs services in coordination with other departments or agencies.
13. provide general administrative and technical support to human resources including preparing correspondence, memoranda, reports, data entry and maintain schedules and records.
14. receive and screen visitors, telephone calls and emails providing a high level of customer service both internally and externally. provide information to district staff, other organizations and the public.
15. maintain various administrative and confidential files and purge records in accordance with the retention schedule.
16. process unemployment insurance applications and prepare correspondence.
17. performs other related duties as assigned.

the following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

knowledge of:

recordkeeping requirements and rules and relations related to the employee payroll process.

personnel and payroll reporting requirements of various state and federal agencies and insurance and financial firms.

standard office practices and procedures, including fling and the operation of standard office equipment.

basic business data processing principles as applied to financial recordkeeping.

ability to:

maintain detailed and accurate personnel and payroll records.

interpret and apply complex rules and regulations.

maintain confidentiality concerning employee relations such as personnel, employment forms, benefits, and payroll.

compile and reconcile numerical and statistical data.

enter data into a retrieve data from computerized payroll system.

exercise sound independent judgment within general policy guidelines.

communicate clearly and concisely both orally and in writing.

be well organized and detail oriented.

establish and maintain effective working relationships with all levels of district management, staff, and public officials with those encountered in the course of work.

compensation details: 35.52-43.17 hourly wage

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