Find Your Dream Administration Job in India

About the company:

Established in 2007 and headquartered in Bengaluru, Quess is one of India’s largest private-sector employers and integrated business service providers. The company has a presence in over 64 locations across India, Southeast Asia, and North America, with a strength of 500,000+ employees.

We provide a host of technology-enabled staffing and managed outsourcing services across processes such as sales & marketing, customer care, after-sales service, back-office operations, manufacturing operations, facilities and security management, HR & F&A operations, IT & mobility services, etc.

Our business strategy is aligned with our goal of creating a more productive workforce. It includes training and skill development initiatives for better employability, helping job seekers find job opportunities easily, digitising workflows, and providing social security benefits to a wider employable population.

Quess has been certified ‘Great Place to Work’ thrice in a row in recognition of its culture that supports diversity, equal opportunity, and collaboration. Learn more about how we drive productivity and achieve success for our clients:

Job Title: Head of Facility and Administration

Location: Bangalore, India

Experience: 15+ Years

Role Type: Full-Time, Pan-India Role

Job Summary:

We are seeking an exp

1. Attendance management of employees

2. Register Management

3. Visitor Management

4. Co-ordinate for dispatch

5. Managing couriers

6. Managing office stock and IT stock

7. Maintenance of files

8. Documentation related to office

9. Calendar management of Director

10. Connect and co-ordinate for virtual meetings of Director

11. Should have office management skills

12. Should have good communication skills (written and verbal)

13. Should have self-driven attitude

14. Any exit or joining formalities

15. Manage office decorum

1. POSITION VACANT: Assistant Manager, Administration and Procurement, Sightsavers India, Delhi

2.ORGANIZATIONAL BACKGROUND:

Job Description

Key Responsibilities

1. Infrastructure & Facility Management

· Manage Pan-India office infrastructure, including HO and regional offices

· Oversee office fit-outs, renovations, refurbishments, and space optimization projects

· Ensure effective functioning of HVAC, electrical systems, fire safety, access control, security, housekeeping & pantry services

· Conduct periodic facility audits and ensure compliance with safety and statutory norms

2. Office Administration

· Ensure seamless day-to-day office operations across locations

· Implement and monitor admin SOPs, policies, and service-level benchmarks

· Manage assets, inventory, AMC renewals, and asset lifecycle tracking

· Drive digitization of admin processes and MIS systems

3. Vendor Management

· Empanel, negotiate, and manage facility, housekeeping, security, travel, transport, and service vendors

· Track vendor performance through SLAs and KPIs

· Handle cost control, billing validation, invoice processing, and dispute resolution

· Support annual budgeting and quarterly cost reviews

4. Travel & Event Support

· Oversee employee travel management (domestic & international coordination support)

· Ensure compliance with travel policies and cost optimizatio

Build the Financial Engine of a Growing Startup

We're not looking for a traditional accountant.

We're hiring a hands-on Finance, Accounting & Administration Manager who wants to own the numbers, drive profitability and build the financial backbone of a scaling service-based company. This is not a reporting-only role. This is a builder role.

What You'll Do:

1. Own full-cycle accounting (AP, AR, payroll, reporting)
2. Lead month-end and year-end close and ensure compliance
3. Protect and optimize cash flow
4. Build forecasts, budgets and scenario models
5. Track project/service profitability and improve margins
6. Build financial systems, controls, and dashboards
7. Oversee admin, vendor management and HR coordination

What We're Looking For:

1. 5+ years progressive finance/accounting experience
2. Strong hands-on capability (you execute, not just review)
3. Startup/SME or service business experience preferred
4. Deep understanding of cash flow and financial controls
5. CPA/CA/ACCA/CMA is a plus
6. Strong US GAAP and Excel proficiency

If you're entrepreneurial, solutions-oriented and excited to build something from the ground up, we'd love to connect. Apply to hr@tappp.com or message directly to learn more.

SUMMARY

The role will be primarily responsible for administration of a portfolio of Funds, including investors onboarding and corporate services. The role holder shall act a fiduciary oversight and ensure the Funds (AIF) operate in compliance with Regulations, and runs as per the Trust Deeds, and Private Placement Memorandums (PPM) and SEBI norms. The role holder is responsible for Investment executions within regulatory & PPM framework covering compliance and governance, responsibilities, audits, regulatory filings, administration of portfolio of Funds and further strengthen the client base of Amicorp Fund Services in the country.

PRIMARY DUTIES AND RESPONSIBILITIES

• Updating the shareholders register of the investment funds under administration;
• Collecting the subscription documents and KYC documents of new investors;
• Liaising with the compliance department in connection with the investors’ acceptance process;
• Liaising with external service providers and stakeholders in connection with the Register and TA activity (AIFM, depository banks, investors, auditors);
• Ongoing monitoring of the shareholders register and updating of missing / expired KYC documents of investors;
• Assisting the Account Managers of Fund Services by performing transactions related to investors: subscriptions, capital calls, redemptions, distributions, transfer of shares;

📄 Job Description: Front Desk Executive

Location: Churchgate, Mumbai

Industry: Chartered Accountancy (CA Firm)

Employment Type: Full-time

🎯 Position Overview

The Front Desk cum Admin Executive will be the first point of contact for clients, visitors, and stakeholders of the firm. This role combines front office responsibilities with administrative support to ensure smooth day-to-day operations. The ideal candidate should be professional, organized, and capable of handling multiple tasks with efficiency and discretion.

🛠 Key Responsibilities

Front Desk Management

• Greet and assist clients, visitors, and vendors in a courteous manner.
• Handle incoming calls, emails, and correspondence; route them appropriately.
• Maintain compliance with office security protocols.
• Manage reception area to ensure a professional and welcoming environment.

Administrative Support

• Assist partners and staff with scheduling meetings and appointments
• Handle filing, scanning, and documentation of new joiners’ records and internal files.
• Support HR functions such as attendance tracking and leave management.

Compliance & Office Coordination

• Assist in maintaining stat

Company Description

Journey Partner, established in November 2021, specializes in organizing international and domestic tours, travel, and MICE (Meetings, Incentives, Conferences, and Exhibitions) solutions. The company has successfully served clients across India, from Jammu & Kashmir to Tamil Nadu, and globally in countries such as the USA, UAE, Japan, Singapore, and more. With an extensive industry network, Journey Partner focuses on providing exceptional travel experiences tailored to diverse customer needs. Our mission is to make traveling seamless, enjoyable, and memorable for their clients.

Role Description

This is a full-time on site role for Accounts and Administrative Executive. We are lo o king for a detail-oriented and dependable Accounts & Administration Executive who will manage day-to-day accounting functions along with office administration activities. The role requires strong accounting skill, numerical accuracy, documentation discipline, and coordination skills. The position involves managing day-to-day financial transactions, preparing and maintaining financial reports, and overseeing general office administration. Key responsibilities include maintaining records, handling payroll, coordinating travel logistics, and ensuring compliance with organizational policies. This role also includes liaising with vendors, stakeholders, and team members to ensure efficient office opera

What the role is:

Based in either STB New Delhi or STB Mumbai, the Assistant Manager will be responsible for overseeing the Finance, Administration, and some Human Resource functions of the STB India office. The officer will also support ad-hoc projects in collaboration with team members to strengthen Singapore’s positioning as a compelling destination for Indian leisure and MICE travellers.

What you will be working on:

The Assistant Manager will be responsible for managing the Finance, Administration, and Human Resource functions for the STB India team. He/She will be based in either STB New Delhi office or STB Mumbai office, and will be required to travel to the other STB office outside of the city where he/she is based i.E. New Delhi or Mumbai. The officer will also support incentive-related processes and other ad-hoc projects as assigned. Details of the key responsibilities are as follows:

(1) Finance

The officer will oversee the day-to-day financial operations of both STB New Delhi and STB Mumbai offices, including processing invoices and payments through STB’s internal Workday platform. He/she will also be responsible for financial reporting and functions such as administering tax deductions in compliance with local regulatory requirements, monitoring budgets, and managing month-end and year-end closing processes. The officer will work closely with the STB Headquarters Finance team t

Company Description

Journey Partner, established in November 2021, specializes in organizing international and domestic tours, travel, and MICE (Meetings, Incentives, Conferences, and Exhibitions) solutions. The company has successfully served clients across India, from Jammu & Kashmir to Tamil Nadu, and globally in countries such as the USA, UAE, Japan, Singapore, and more. With an extensive industry network, Journey Partner focuses on providing exceptional travel experiences tailored to diverse customer needs. Our mission is to make traveling seamless, enjoyable, and memorable for their clients.

Role Description

This is a full-time on site role for Accounts and Administrative Executive. We are lo o king for a detail-oriented and dependable Accounts & Administration Executive who will manage day-to-day accounting functions along with office administration activities. The role requires strong accounting skill, numerical accuracy, documentation discipline, and coordination skills. The position involves managing day-to-day financial transactions, preparing and maintaining financial reports, and overseeing general office administration. Key responsibilities include maintaining records, handling payroll, coordinating travel logistics, and ensuring compliance with organizational policies. This role also includes liaising with vendors, stakeholders, and team members to ensure efficient office opera

Manager – Administration & Facilities | Pan-India Operations

Location: Bangalore (Pan-India Regional Oversight)

Role Overview

We are looking for a Manager – Administration & Facilities to manage corporate office facilities and Pan-India regional administration. The role involves end-to-end ownership of facilities operations, vendor management, statutory compliance, safety, cost control, and office expansion projects, ensuring seamless business continuity across multiple locations.

Key Responsibilities

Facilities & Central Administration

• Manage corporate office facilities, housekeeping, security, hygiene standards, and workplace operations.
• Oversee utilities and office equipment including UPS systems, coffee vending machines, and infrastructure maintenance.
• Conduct regular facility audits, hygiene checks, and floor rounds.
• Track attendance of housekeeping and security staff and coordinate payroll inputs and vendor payments.
• Manage inventory, consumables, asset tracking, and operational MIS.
• Arrange conference rooms and administrative support for business meetings.
• Raise and manage Purchase Orders (POs), invoices, and ad-hoc payments with financial control.

Regional Administration & Vendor Management (Pan-India)

• Lead regional office administration across multiple

🌟 We’re Hiring: Personal Assistant (PA) to Director – Finance & Administration (On-site | US Shift)

We are looking for a highly organized, detail-driven, and professionally confident Personal Assistant (PA) to the Director – Finance & Administration . This role offers a unique opportunity to work closely with senior leadership and gain hands-on exposure across finance, compliance, and core administrative functions.

What you'll do:

• Process payroll accurately and maintain all supporting records.
• Manage client billings, invoicing, and timely follow-ups.
• Maintain bookkeeping records and financial documentation.
• Ensure statutory and regulatory compliance, including ROC, GST, and Income Tax requirements.
• Coordinate internal company events, vendor communication, and bookings.
• Support recruitment activities, including coordination, scheduling, and documentation.
• Provide end-to-end administrative and executive support to the Director.
• Local commutes for official purposes.

What we are looking for:

• Bachelor’s degree in Commerce (mandatory).
• CA Inter qualified / appeared (preferred).
• Comfortable with occasional official travel as part of job responsibilities.
• Strong written and verbal communication skills.
• Proficient in MS Excel and basic fi

Rupeek is Hiring | Manager / Assistant Manager – Administration (PAN India)

Location: Bangalore

Reporting To: Senior Leadership

About the Role

Rupeek is looking for a Manager / Assistant Manager – Administration to lead PAN India admin operations . This is a high-ownership role that requires strong decision-making, team leadership, and execution capabilities to manage multi-location administration, facilities, vendors, and compliance.

The role will directly report to the Head of Total Rewards and People operations and work closely with cross-functional stakeholders.

Key Responsibilities

• Lead end-to-end PAN India administration operations across all Rupeek offices.
• Manage facility operations including office upkeep, security, housekeeping, pantry, and space management.
• Handle real estate activities such as office leasing, renewals, expansions, fit-outs, and relocations.
• Own vendor management – onboarding, negotiations, contracts, renewals, SLAs, and escalations.
• Drive cost control and budget optimization across admin and facility expenses.
• Ensure compliance with statutory, safety, fire, and workplace regulations across locations.
• Maintain documentation and ensure audit readiness for admin-related reviews.


Rupeek



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