Position Summary: The CML (Construction Management and Logistics) Coordinator is a multi-faceted role that encompasses multiple responsibilities crossing over department boundaries. This role is a ground level position for the company and market in which it serves. As the market grows, there will be ample opportunity to grow and specialize in one of the core areas detailed within this job description. The role is primarily a logistics position with additional responsibilities related to warehouse and office management.
Job Responsibilities:
Logistics
Create purchase orders.
Order material from various suppliers per project schedules.
Update and maintain project procurement workbooks.
Handle material exceptions and processing.
Participate in weekly planning meetings for staffing and material ordering and sequencing.
Maintain change order logs and work with Director of Construction for pricing.
Assist with vendor and subcontractor buy-out process.
Create and maintain daily and weekly delivery schedules.
Oversee and manage project rentals such as dumpsters and on-site storage devices.
Accounts Payable
Review all invoice transactions for accuracy, appropriate documentation and approvals
Determine correct coding using the existing chart of accounts
Input invoices into the current accounting system
Receive and respond to vendor inquiries
Research outstanding invoices and communicate billing discrepancies
Reconcile vendor accounts
Filing and file maintenance
Other duties and projects as assigned
Warehouse Coordination
Maintain the warehouse in a safe and organized fashion.
Clean the warehouse daily.
Receive, inventory and sort new supply shipments from various suppliers.
File & maintain warehouse shipment files in an organized fashion.
Confirm the accuracy of shipments.
Report any shipment inaccuracies to suppliers.
Pick up & deliver materials and tools to the various job sites.
Pick up & return damaged materials from jobsites to the warehouse for credit processing.
Tool Coordination
Maintain the warehouse tool locker
Inventory tools/materials at project jobsites
Identify damaged or broken tools and enter them on the damaged/broken tool log.
Procure new tools and assist in entering and removing tools from the inventorying system.
Fleet Tasks
Maintain fleet service schedule by ensuring that all fleet vehicles are serviced and rotated on a regular basis.
Handle any ad-hoc repairs required outside of regular service schedule.
Ensure that all fleet vehicles are clean and in good working order.
Manage weekly vehicle inspection process. By ensuring that the inspections are done and taking care of any issues that are identified.
Office Admin:
Serve visitors by greeting, welcoming, directing and announcing them appropriately.
Answer, screen and forward any incoming phone calls while providing basic information when needed.
Receive and sort daily mail/deliveries/couriers
Update appointment calendars and schedule meetings/appointments
Update daily construction progress log as emailed by staff
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, etc.
Maintain inventory of company apparel and safety equipment
Education & Requirements:
Minimum: High School degree or equivalent
Good driving record is required
Ability to pull a trailer
Bilingual (Spanish/English) is preferred
Must be knowledgeable in the construction industry technical mean and methods. Preferred Multi-Family experience.
Additional
Must pass a background check
Must pass a drug screening
Computer Skills:
Computer skills preferred: proficiency with Enterprise QuickBooks and Digital Storage (Currently Drop Box)
Computer skills required: proficiency with Microsoft Office. Must be proficient in Excel, Word, Publisher and Power Point.
Physical & Mental Abilities Required
Physical: The employee may occasionally lift and/or move up to 50 pounds. While performing the duties of this job, the employee is regularly required to walk; sit; climb stairs, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear; drive a car, use basic office electronics (computer, telephone).
Mental:critical thinking, judgment, decision-making, follow-up, social awareness, mathematics, reading writing, organizational, timeliness, stress tolerance, communication (oral and written).
